Superintendent Evaluation Procedure

The purpose of this document is to establish a structured, transparent, and research-based process for evaluating the performance of the Superintendent. The evaluation process is designed to:

• Promote continuous improvement in leadership and district outcomes
• Align superintendent performance with district priorities and student needs
• Ensure accountability through goals and evidence-based assessment
• Strengthen governance through ongoing communication between the Board and the Superintendent

Each year, the Superintendent, in collaboration with an ad hoc Superintendent Evaluation Committee of the Board, shall develop a set of performance goals aligned to the evolving needs of the district.

These goals shall be organized into the following five categories:

1. Fiscal Management
   • Budget development and adherence
   • Financial stewardship and transparency
   • Resource allocation aligned with district priorities
2. Student Achievement (20% of total evaluation)
   • Measurable student growth outcomes
   • cademic performance indicators
   • Closing achievement gaps
3. Administrative Leadership
   • Organizational effectiveness
   • Personnel management and retention
   • Operational systems and district leadership
4. Educational Leadership
   • Curriculum and instruction improvement
   • Program development and evaluation
   • Innovation and responsiveness to student needs
5. Professional Growth
   • Superintendent’s professional learning
   • Leadership development
   • Engagement in educational leadership practices and networks

All goals must be:

• Specific
• Time-bound (annual cycle)
• Supported by clearly defined success indicators and evidence

• Student Achievement: 20%
• Remaining Categories Combined: 80%

To ensure ongoing accountability and transparency:

• The Superintendent shall provide progress reports at five (5) regularly scheduled Board meetings annually.
• Each report shall include:
  • Updates on progress toward established goals
  • Data and evidence supporting progress
  • Identification of challenges and adjustments, if needed

These updates are intended to:

• Support continuous improvement
• Allow for Board feedback and dialogue
• Ensure alignment with district priorities throughout the year

1. End-of-Year Report

   By May of each year, the Superintendent shall present a comprehensive evaluation report to the Superintendent Evaluation Committee made up one member from each board committee and the board chair. This report shall include:

   • Progress and outcomes for each established goal
   • Supporting documentation, data, and work products
   • Reflection on successes, challenges, and areas for growth
2. Review and Dialogue
   • The Superintendent Evaluation Committee shall review all submitted materials.
   • The Committee will engage in structured dialogue with the Superintendent to:
     • Clarify evidence
     • Discuss outcomes
     • Assess performance relative to goals
3. Determination of Performance Rating
   • Based on the evidence and discussion, the Evaluation Committee shall make a recommendation of the Superintendent’s overall performance rating to the full board.
   • Ratings shall reflect the degree to which goals were met, with particular emphasis on student growth outcomes.

• The final evaluation rating and summary shall be formally documented in the official minutes of the last Board meeting of the year.
• The evaluation process and outcome comply with applicable laws and Board policies.

This evaluation process is grounded in the following principles:

• Evidence-Based Decision Making
• Transparency and Accountability
• Continuous Improvement
• Collaborative Governance
• Focus on Student Outcomes